Meetings are a necessary part of doing business, but without the right tech tools they can be a complete waste of time.

Small business owners are keenly aware that meetings can be one of the biggest time wasters. Even a few lost minutes per session can quickly add up. For example, 15 percent of video conferencing sessions are spent on equipment setup, which translates into nine minutes of a 60-minute meeting.

Keeping attendees engaged is critical to making meetings productive. A key part of improving productivity is technology — or, more specifically, investing in the right collaboration display solutions, says Deidre Deacon, General Manager at ViewSonic Canada. “Video conferencing capabilities and interactive display solutions can deliver a number of business benefits,” she says. “Yet business owners also have to understand that you need to choose the right tools to be as efficient and productive as possible.”

With so many different display solutions available on the market, Deacon says that “the best approach is to evaluate the various features available. Don’t be afraid to ask questions to ensure the solution you select best suits your company’s needs.”

The following are some of the questions you should be asking before making your video conferencing investment.

How much setup is involved?

The best meeting room solutions come with built-in features that increase start-up efficiency. The ViewSonic® ViewBoard® Interactive Flat Panel displays, for example, come preloaded with ViewBoard Cast, QuickLaunch, and myViewBoard software to enable instantaneous collaboration and content sharing out of the box.

Will I be able to share content from any device?

The best systems should enable the sharing of content between Windows, Mac, Android, and Chrome devices.

What resolution will I need?

This will depend on the content you’re sharing, however, most collaborative displays range from 1080p to 4K ultra high definition.

What size is right for my boardroom?

Consider what size screen is best for the room as you want to ensure that attendees will be able to view content, wherever they are. Collaborative displays range from 42 to 84 inches in width.

“Technology has significantly changed over the years, and affordable, collaborative technologies such as the ViewSonic ViewBoard are now available to make meetings as efficient and productive as possible,” Deacon says. “While there is no one-size-fits-all solution, there are many resources available to help you determine the optimal system for your business needs.”